Privacy Policy
Monarch Travel Dreams LLC
Effective Date: October 21, 2026
Website: https://travelingwithcourtney.com
1. Introduction
Monarch Travel Dreams LLC (“Monarch Travel Dreams,” “we,” “us,” or “our”) respects your privacy and is committed to handling your personal information responsibly.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website, request travel planning services, communicate with us, join our online communities, or book travel through our agency.
By using our website or submitting information to us, you acknowledge the practices described in this policy.
2. Information We Collect
Depending on your interactions with us, we may collect:
Contact information: Name, email address, telephone number, and mailing address.
Travel information: Destinations, travel dates, budgets, preferences, special requests, and booking details.
Traveler information: Names, dates of birth, passport details, and other information necessary to arrange travel.
Family information: Ages and travel-related details of children or other travelers included in a reservation.
Payment information: Information necessary to facilitate authorized payments through suppliers or third-party payment processors.
Communications: Information submitted through website forms, email, social media, and travel consultations.
Technical information: IP addresses, browser information, device details, website activity, and similar information collected through cookies or analytics technologies.
We request personal information only when reasonably necessary for our business activities.
3. How We Collect Information
We may collect information when you:
Complete a website contact or travel inquiry form.
Request a vacation quote or travel consultation.
Submit a travel planning deposit.
Make or authorize a travel reservation.
Communicate with us by telephone, email, or social media.
Provide your email address when requesting membership in our Facebook VIP community.
Voluntarily subscribe to travel updates or promotional communications.
Browse our website or interact with website technologies.
Information may also be received from travel companions, suppliers, booking platforms, or other parties involved in arranging your travel.
4. How We Use Your Information
We may use personal information to:
Respond to questions and travel inquiries.
Research, plan, quote, and arrange travel services.
Communicate reservation confirmations, itinerary details, payment deadlines, and travel updates.
Process or facilitate authorized travel payments.
Provide customer service before, during, and after travel.
Maintain client records and manage our business operations.
Improve our website, services, and customer experience.
Send promotional communications when permitted by applicable law and your communication preferences.
Comply with legal, regulatory, accounting, and contractual obligations.
Prevent fraud, protect our systems, and resolve disputes.
5. Travel Suppliers and Third-Party Services
Arranging travel may require us to share relevant personal information with third parties, including:
Airlines and cruise lines.
Hotels, resorts, and vacation rental providers.
Tour operators and transportation companies.
Travel insurance providers.
Destination management companies.
Travel booking and reservation platforms.
Customer relationship management and itinerary platforms, including Tern.
Payment processors, including Square where applicable.
Website hosting, analytics, and technology providers.
We share information as reasonably necessary to provide requested services, process transactions, meet legal obligations, or operate our business.
Third-party providers may maintain their own privacy policies and data-handling practices.
We encourage travelers to review the privacy policies of relevant suppliers and service providers.
6. Payments and Financial Information
Monarch Travel Dreams may collect agency planning or service fees, including nonrefundable deposits where disclosed.
Travel payments may be processed directly by travel suppliers or through authorized third-party payment processing services.
Payment information is handled according to the procedures and privacy practices of the applicable payment processor or travel supplier.
Clients should submit sensitive financial information only through approved, secure payment or authorization methods.
7. Email Marketing and VIP Community
Monarch Travel Dreams operates online communities where individuals may voluntarily provide their email addresses.
Providing an email address for a group membership request or travel inquiry does not automatically constitute enrollment in a marketing newsletter.
We may offer optional subscriptions to travel deals, destination inspiration, vacation planning tips, and promotional communications.
Where required, we will obtain appropriate consent before sending marketing communications.
Marketing emails will provide a method to unsubscribe or request removal from future promotional messages.
Unsubscribing from promotional communications will not necessarily prevent essential messages concerning an existing reservation, payment, or requested travel service.
8. Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, understand visitor activity, improve performance, and evaluate marketing effectiveness.
Third-party services, including Google Analytics if enabled, may collect information about website interactions.
Some third-party services may use cookies or other identifiers according to their own privacy practices.
Where required by applicable law, we will provide appropriate notice, consent mechanisms, or privacy choices regarding these technologies.
You may also manage certain cookies through your browser settings.
9. Information Security
We take reasonable administrative, technical, and organizational measures appropriate to the information we handle to help protect personal information against unauthorized access, misuse, alteration, or disclosure.
However, no electronic transmission or storage system can be guaranteed completely secure.
We encourage clients not to send passport numbers, payment card details, or other highly sensitive information through ordinary email or unsecured website messages.
10. Information Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain appropriate business records, resolve disputes, comply with applicable legal obligations, and support legitimate business operations.
Retention periods may vary depending on the type of information, the services provided, and applicable requirements.
When information is no longer needed, we will take reasonable steps to delete, de-identify, or securely dispose of it, subject to applicable obligations.
11. Children's Privacy
Our website and travel planning services are intended primarily for adults.
We may collect information about children when supplied by a parent, guardian, or authorized adult for legitimate travel planning and reservation purposes.
We do not knowingly solicit personal information directly from children under 13 through our website.
If you believe a child has submitted personal information without appropriate authorization, please contact us.
12. International Travel and Data Transfers
Travel arrangements may require personal information to be transferred to suppliers or service providers located outside the United States.
Privacy and data protection laws in those locations may differ from those in your place of residence.
We use or disclose information for international travel arrangements as reasonably necessary to provide requested services and subject to applicable legal requirements.
13. Your Privacy Choices and Rights
Depending on your location and applicable law, you may have rights to request access to, correction of, or deletion of certain personal information, or to exercise other privacy choices.
You may contact us to:
Request information about personal data we maintain.
Ask us to correct inaccurate information.
Request deletion of eligible information.
Update your communication preferences.
Opt out of promotional emails.
Some requests may be subject to legal exceptions, identity verification, or recordkeeping requirements.
We will review and respond to requests in accordance with applicable law.
14. External Websites and Social Media
Our website may contain links to third-party websites, social media platforms, booking tools, or travel suppliers.
Monarch Travel Dreams does not control the privacy practices of independently operated third-party websites.
We encourage visitors to review the policies of any external services they use.
15. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business practices, technology, or legal obligations.
The revised policy will be posted on our website with an updated effective date.
Where legally required, we will provide additional notice or obtain consent for material changes.
16. Contact Information
For questions about this Privacy Policy or requests concerning your personal information, please contact:
Monarch Travel Dreams LLC
Texas, United States
Website: https://travelingwithcourtney.com
Email: tripswithcourtney@gmail.com
Business Mailing Address: 1417 County Road 30, Lamesa TX 79331